Almost everyone feels that their time management could be vastly better than what they are doing currently. The key to motivation is the ‘motive’. For one to develop sufficient time management skills, one must be intensely motivated by the benefits you feel you will enjoy.
Why is time management important?
Just imagine you have 2 hours extra each day. In your regular five days a week working schedule, you will end up having 10 hours extra every week. Similarly, by the end of the year, you will have more than 500 extra productive hours!
Effective time management not only boosts your efficiency and productivity, but it also improves your work-life balance. It improves your relationships since you have more free time, it brings about stability- leads to growth and satisfaction at the end of the day. Thus, it simply improves your health- both physical and mental.
What are the effects of poor time management?
- Identify and evaluate how you are currently spending your time
- Lay the foundation for effectively managing your time- delegating time for proper sleep, healthy diet, regular exercises– it helps to develop a healthier lifestyle and improves efficiency throughout the day
- Say NO to non-essential tasks and prioritise the ones of extreme value
- Dedicate time blocks and limit distractions
- Never hesitate to take a break if needed
How to make time management part of your life
Know your personal style
It is very important to know your personal styles; what works for you the best- what’s stopping you from developing that desired goals or result. Once you are halfway through realising it, it helps you acknowledge it better and take an active role.
Modify your to-do list
To-do lists are great ways to manage your time each day. But, many times we put way too many things on our to-do’s where we know it’s impossible for us to follow that in reality. Mark Twain once said, “If it’s your job to eat a frog, it’s best to do it first thing in the morning. And If it’s your job to eat two frogs, it’s best to eat the biggest one first.” His point? Tackle your biggest tasks in the morning. Instead, each day make your list of to-do’s but focus on your most important tasks (MITs) of the day. Accomplishing those will give you the biggest momentum to help you sail through the rest of the day.
Declutter your space
Declutter your wardrobe, work desk and your documents. Just imagine, the amount of time you can save if you do not have to go through the pile of clothes lying in your bedroom before choosing the perfect outfit of the day! Imagine spending less time searching for the files a few minutes prior to an important meeting and also not having ‘mini-heart attacks’ for not finding the right document at the right time.
Restrict social media and digital time
Many times it happens we log into Facebook, Instagram or Twitter in hopes of catching up with friends, acquaintances and the world around us and time simply flies! Thus, simplifying and limiting your time on social media will simply yield you more time.
This is a pop-psychology technique created by entrepreneur and productivity consultant Francesco Cirillo. The technique suggests that you set a timer and work for 25 minutes straight without any interruptions or distraction, then take a five-minute break (it’s important to take the break!). After four cycles (or, pomodoros as Cirillo liked to call it), take a longer 15-20 minute break. Repeat until your task is finished. Since regular breaks are important for your productivity, pomodoro helps one to stay focused and motivated throughout, since you are not draining yourself.
Set goals the right way
Luckily there is a scientific formula for setting and achieving your goals. Whether you set long or short term goals, smart goals are the way to go. A smart goal might be to find five extra hours per week and allocate that ‘earned’ time to reduce the pile of work that hasn’t been getting attention before the end of the quarter. This goal is specific (find five extra hours a week), measurable (we can track the time, and allocate it to other tasks), relevant (more time to meet responsibilities), time-based (the next quarter is the deadline). Achievable is another matter: one needs to consider how one currently uses their time, what tasks they perform, which ones should be priorities, and which can be delegated.
Balance is the key
Lastly, balance is the ultimate key. Without a healthier balance, it will elevate stress.
If you feel you are unable to manage your time more effectively and it’s taking a toll on your productivity, relationships and physical health and at the end, you’re stressed out more than often, it is best you consult with a mental health professional today. Download the mfine app and consult the best therapists near you.